Position Description

 

POSITION TITLE: Executive Officer
RENUMERATION RNAGE: Salary to be negotiated commensurate with the level of experience of the successful applicant.
TIME FRACTION: Full-time
PROBATIONARY PERIOD: Appointment is offered subject to the successful completion of a 6-month probationary period.
ADVERTISEMENT DISTRIBUTION: External
REPORTS TO: BAS Board
POSITION SUPPORTED BY: 0.7 FTE Manager – Sports Programs
FURTHER INFORMATION Contact:

Board Chair – Dr Ashleigh-Jane Thompson

Mobile: 0431 061 089

Email: BendigoASApplications@gmail.com

 

 

 Overview of the Bendigo Academy of Sport

Bendigo Academy of Sport (BAS) is an incorporated, not-for-profit, community-based sport organisation and member of the Victorian Regional Academies of Sport (VRAS) network. It is committed to providing opportunities for talented young athletes in regional Victoria to achieve excellence in their chosen sports

BAS works with athletes and their families to create and deliver programs and services that maximise their opportunities to be successful. BAS’ office is located within the La Trobe University Business School at the Bendigo Campus.
The BAS provides talented Central and Northern Victorian athletes with high performance services in areas including specialist coaching, physical preparation, strength and conditioning, sport science and education programs of excellence, to enhance their chances of state, national, and international representation.

 

BAS Mission

To provide an environment in which talented athletes from Central and Northern Victoria receive support enabling them to achieve the highest level in sport and in life.

BAS Vision

To be recognised in regional Australia as the market leader in the provision of high-performance sports services.

 

POSITION SUMMARY:

Reporting to the Chair and Board, the Executive Officer (EO) will:

  • Contribute to the development of the Board’s strategy and be responsible for its implementation, including regular reporting of performance to the Board.
  • Assist the Board to appropriately govern the Academy including development of policies and associated procedures and be responsible for the financial management of the Academy.
  • Manage staff, coaches, sub-contractors, and volunteers, and oversee all operational matters.
  • Represent the Academy when dealing with local government, State Government, Sport and Recreation Victoria, Victorian Institute of Sport, VRAS, education partners, other key stakeholders and the community.

 

The role requires an outstanding team leader with strategic vision, business acumen, strong program and project management skills, an innovative, flexible and decisive work style along with high level negotiation, presentation and communication skills. The EO is responsible for the management of the BAS by continually developing and implementing processes, systems, and programs to support the mission, vision, and strategic and operational aims of the Academy.  The EO will need to exercise a significant level of autonomy within guidelines set by the Board and Sport and Recreation Victoria through organisational KPIs.

 

AREAS OF OPERATIONS:

  • Administration, operations and logistics management
  • Governance and compliance
  • Sport program development and management
  • Sponsorship and fundraising
  • Marketing, events, and promotion
  • Community liaison
  • Financial Management
  • Stakeholder (internal and external) management

 

KEY RESPONSIBILITIES

Ensure the ongoing:

  • Quality of the BAS product to local aspiring athletes and coaches to attract the highest calibre of talent.
  • Effective implementation and management of the current BAS strategic plan and assist the Board with the development of the next strategic plan.
  • Management of athlete education and physical development programs.
  • Growth of the Academy by attracting government, sporting and local business partners.
  • Development of marketing strategies that enhance the promotion of the Academy across Central and Northern Victoria.
  • Professional business practices in relation to strategic, operational, legal, financial and human resource management.
  • Timely provision of documentation to the Board, VIS, and levels of Government to facilitate efficient and effective governance.

Contribute to the:

  • Achievement of the Academy’s vision, mission, and strategic goals in an ethical and sustainable manner.
  • Strong relationships the Academy has with key stakeholders including the Victorian Institute of Sport, state and local government, state sporting associations, Victorian Regional Academies of Sport, local athletes and coaches, educational institutions, sponsors and partners, and the Central and Northern Victorian community.

 

KEY DUTIES

Key duties include, but are not limited to:

  • Liaise with parents/guardians of athletes and coaches and provide appropriate support as requested.
  • Monitor the performance of all Academy staff and activities and prepare reports for Board meetings.
  • Service the Board and Board sub-committees with meeting agendas, minutes and reports as required.
  • Prepare reports for other external stakeholders including the Victorian Institute of Sport, Sport and Recreation Victoria, and the Victorian Regional Academies of Sport.
  • Liaise with all forms of the media, ensuring regular optimum coverage is provided for Academy activities, distribute media releases and be a media spokesperson as required. Oversee the management of the BAS website and newsletters.
  • Develop all Academy and program budgets.
  • Manage the introduction, delivery and review of the high-performance programs and their support personnel.
  • Monitor the development, planning, delivery and review of talent development programs.
  • Manage any outsourcing of Academy business.
  • Attract, develop, present and service all organisational sponsors and partnerships.
  • Actively develop and promote strategic alliances with other key organisations, (e.g. VIS and other regional Academies), including local sporting organisations.
  • Develop and present applications for grants and funding.
  • Monitor all contractual arrangements with all internal and external partners.
  • Actively participate in the development, planning, delivery and review of other Academy activities.
  • Keep abreast of the latest developments within the sporting fraternity, particularly with junior sport.
  • Manage key relationships with the local government, State Government, VIS, VRAS, La Trobe University, sponsors and partners, clubs, schools, and other community organisations.
  • Liaising and working with other peak bodies to continue to enhance the ongoing viability of the Academy and to continuously improve the sport program.
  • Vigorously uphold and promote Academy ideals, objectives and goals.
  • Ensuring regular two-way communication and active engagement with all internal and external stakeholders.
  • Other duties as directed to support the overall success of BAS.

 

KEY SELECTION CRITERIA:

Mandatory

The successful candidate will be required to:

  • Possess professional qualifications or equivalent experience relevant to the management of sporting organisations and/or activities.
  • Well-developed interpersonal skills with demonstrated capacity to establish positive relationships and to work successfully with a range of sporting, government, businesses and key Academy stakeholders to their mutual benefit.
  • Have well-developed skills in operational, legal, finance, and human resource management.
  • Possess effective written and verbal communication and negotiation skills.
  • Demonstrate the ability to develop options, discuss, and resolve problems efficiently.
  • Demonstrate a commitment to the values of the Academy.
  • Work flexible hours (including nights and weekends) to meet the needs of the Academy and key stakeholder groups.
  • Demonstrate ability to attract and service sponsors at a variety of levels.
  • Have an understanding of, and demonstrated capacity, to establish marketing and promotion practices and strategies.
  • Skill in the development of new initiatives, a clear vision for the future and experience in the implementation of a strategic plan.
  • A passion for sporting development, especially at the junior elite level, with knowledge of possible progressions and pathways to higher levels
  • Have the demonstrated ability to work independently while under broad direction and lead a small professional and collegial team.
  • Hold a valid Victorian Driver’s license.
  • Hold a current Working with Children Check.

 

Desirable

It is desirable that the successful candidate will:

  • Have previous experience managing sport programs, with an emphasis on creating an environment that promotes and enhances opportunities for youth athletes to progress in the sport pathway to include state, national, and international representation.
  • Possess a sound working knowledge of the sport and recreation landscape and business sectors within Victoria, and specifically Central and Northern Victoria.
  • Possess a sound understanding of regional and state sports institutes, academies and state sporting associations networks.
  • Possess a sound understanding of financial management software through previous experience using Xero, QuickBooks, or other similar software program.

 

EQUAL OPPORTUNITY EMPLOYMENT / SMOKEFREE WORKPLACE

The Bendigo Academy of Sport is an equal opportunity employer and provides a smokefree workplace.

 

APPLICATION PROCESS

Written applications must include the following:

  • A cover letter
  • Statements addressing the key selection criteria listed in the position description
  • Current resume, together with the names and contact details of three (3) professional referees.

 

Applications are to be submitted, by email, to BendigoASApplications@gmail.com

 

APPLICATIONS CLOSE:

Applications must be received by CoB Wednesday 23rd October 2024. Late applications will not be considered.

 

WEBSITE

BAS has a comprehensive website which includes information and news items on all facets of its activities, services, and programs. The website address is: https://www.bbas.org.au/